One Board Meeting Minutes April 14, 2016
Call to Order Brenda Harp Devotion and Prayer Evan McElreath
Approval of Minutes
The minutes were approved as distributed by email.
Finance Policy and Procedures
The Finance Committee Policies and Procedures were revised to reflect the One Board structure. Copies of financial reports are available for your review. Please see Barbara Mull for a copy. There were no questions on the latest report emailed to the One Board members.
An offer has been extended and accepted for the Financial Administer position. The name will be released at a later date.
Update on Organ Repairs (see attached report)
The Reverend Larry Caywood updated the progress on the organ repair. He noted that unseen repairs were discovered in the current repair, and he as a representative of the task force, requested to use $9,000 from the capital campaign to complete the organ repair. Because of generous contributions, no funds from the capital campaign had been previously used for the organ remain. The motion required no second and was unanimously approved.
Capital Campaign Projects
Larry Smith reported that the bathrooms and HVAC had been updated, and that the next area of focus would be on accessibility. That would include the rearranging of pews, and he presented a possible chair lift as an economical way to provide access. He noted that windows in the sanctuary were original (1885-1889) and that no care had been given to protect them form the elements. The windows are in need of repair and protection for preservation. There will be a late discussion on ways to finance their repairs and preservation.
Jennifer Tally noted that sound and lighting renovations were on hold for the Wilder Center. Previous bids are now outdated, as they do not reflect new technology. New bids will be solicited from Sounds Great!, the previously selected vendor. Jennifer noted that all costs for the renovation of these systems was included in her budget, even though this was a multi-use facility.
The sign is still on the list and will be discussed at a later date.
Divide into Love God, Love People, Serve the World Teams
The One Board members and all those present divided into groups with Love God, Love People and Serve the World to discuss some possible ways to implement the Vision Pathway resolution. The meeting was adjourned after these meetings.
The next One Board meeting is scheduled for May 12th, and 6:00 pm.
Dismissal and Prayer